dlt-logo in black

Seamless Accounts
Payable Digitalizaton

Problem Statement

Challenges in vendor management and accounts payable process involving matching and reconciliation of transaction documents in a multi-party environment.

Existing process of vendor management is manual and paper-heavy with accounts payable system posting documents/data for matching after transactions have occurred leading to challenges in payment processing. Modern business world prefers to have automation in place where mismatches and inconsistencies are captured during the execution of the transactions and helping in resolutions by matching documents and thereby enabling seamless payment processing.

Technology is transforming the way procurement involving multiple suppliers is executed across all industries world-wide. With rapidly evolving technology, organizations are struggling to keep outdated, customized, and siloed systems and processes integrated, causing critical inefficiencies for the business and organization. To gain value and reduce the inefficiencies, organisations are addressing to resolve some of the below pain points using emerging technologies such as blockchain, AI, Machine Learning.

  • Process tracking from PO-Invoice-GRN with real-time collaboration for changes at PO stage, Invoice Stage, GRN stage.
  • Resolve and transform business processes internally and externally with transparency end to end allowing for real-time reconciliation
  • Accounts Payable (AP) submissions for processing in ERP using a highly secure blockchain based network for authenticity
  • A secure storage of documents/data as immutable records with auditability
  • Multi-party consensus/agreement on finality and version controls
  • Poor collaboration between internal business functions (Purchasing, Manufacturing, Finance) of an organisation
  • Manual and lack of standardized sourcing process involving data/document exchanges (Purchase Order, Sales Invoice, Good Receipt Note, Shipping Instructions etc.)
  • Poor collaboration and co-ordination with suppliers and their business functions and related ecosystem (Custom House Agent (CHA), Transporter, Inspection agency etc.)
  • Lack of supply chain visibility, leading to high safety stock levels and inventory carrying costs
  • Manual reconciliation and matching for payment processing to suppliers
  • Little to no exposure on third-party risk management or extended supply chains and non-compliances to multi-geographic jurisdictional requirements
  • Limited ability to perform analysis by vendors on their performances and categories

Distributed Ledger Technology can be leveraged for matching, improving visibility and auto-triggering of payments in real-time to sort Accounts Payables (AP) matters, vendor management issues and enable financing in a connected ecosystem of multi-party in multiple geographies.

The Business Need

Re-inventing the accounts payable process in connected supply chain procurement involving multiple suppliers using blockchain.


Business Scenario

Organizations wants to improve their financial efficiency and cash flow by streamlining their procurement process. Accounts Payable (AP) process can be a daunting task as it is a complex process involving multi-parties with reconciliation and matching issues.

Business resiliency in procurement process involving multi-party especially in a multi-supplier environment is becoming a critical business requirement with the supply chain disruptions all around.

Lack of a single view of different vendors based on the different spend category for both commercial team and treasury team leads to delays in payment processing.


The lack of visibility in the procurement process leads to inefficient supply chain, with collaboration issues and inability to enforce effective risk-free contracts and a timely payment cycle.

The process covers multiple organization with heavy documentations and multiple contracts. Any improvements in the invoice processing capabilities can bring in operational efficiencies.

Lack of functionalities in existing tools to help treasury better manage the payment process. This needs a move away from the cumbersome paper-based manual processes for matching and reconciliation.



dltledgers Can Help You

Our state-of-the-art blockchain-based platform provides a smoothened and streamlined Accounts Payable (AP) and Vendor Management process involving multiple suppliers in multiple geographies. This App enforces effective risk-free contracts with reduced cycle times and enhanced user efficiency eliminating time-consuming manual tasks, auto-matching and auto-reconciliation.

The app also enhances greater real-time collaboration across purchasing value stream in a multi-party environment with tamper-proof record of transaction documents and data with auditability.

dltledgers platform helps to create a digital network to manage vendors with capabilities to proactively capture document discrepancies and resolve the same on the fly before entering details in the system of records preventing double-entry issues.


Solution Brief

  • Smoothen and streamline procurement process involving multiple suppliers from multiple geographies with shorter cycle time. Platform provides a digital network with profiling of vendors based on the spend category. Vendor can easily upload their invoices on the platform with visibility to respective Commercial team and Treasury team.
  • Microsoft Azure AI/ML processing to capture necessary details of the invoice extracted for matching purposes proactively collaborating on platform before pushing to ERP system.
  • Enforcement of effective risk-free contracts across purchasing with multiple suppliers/vendors. Classification of PO and Non-PO invoices for processing with auto validation against ERP data in real time.
  • Greater visibility and transparency across the digital network of multi-tier suppliers to drive ethical behaviour throughout the supply chain.
  • Auto routing of vendor bill approval workflow based on DoA (Delegation of Authority) matrix.
  • Ease of posting in ERP system with pre- validated, pre-filled and auto invoice document linking.
  • Accurate data and digital document repository with auditability across functional departments and ecosystem participants with invoice status flags, AP ageing, Productivity reports, Exception analysis, and daily task list for pending/open items.
  • Real-time reports and secure tracking of the origin of goods and the chain of custody for high-ticket items with verified documentations and certifications as tamper-proof digital records for future use and compliance.


  • Platform and the application help streamline Accounts Payable process via a secure channel with data/document exchanges shared in real-time.
  • Banks can have digital trade finance execution using the application and increase their wallet share as Global Business Partners in the network.
  • System brings more transparency and generates more value in the network, providing faster time to resolution and reduced fraud
  • Visibility into transaction generates more confidence in client and their operations.
  • Platform allows banks to create more value from existing network of clients and create new revenue streams.
  • Building and expanding the client network is made easy via the platform.

“Abu Dhabi Commercial Bank (ADCB) has digitised trade finance for its customers using the Singapore-based dltledgers Blockchain platform. ADCB is the first bank in UAE to run the end-to-end Blockchain trade finance transaction with full document automation for accounts payables through the dltledgers platform, offering corporate customers greater confidentiality, the ability to keep a closer tab on the flow of the goods and documentation, faster turnaround, and enhanced fraud prevention.”

    – Krishnakumar Duraiswamy, Head of Trade Finance at Abu Dhabi Commercial Bank

Explore more apps